Fairmont, Udaipur

Venue & Event Spaces

Capacity Details (sit-down & floating guests)

Total event space: over 130,000 sq. ft. across multiple venues

Multiple Venues For Different Functions

The palace offers 9+ dedicated venues perfect for:

• mehendi: The Udai Bagh, Ivory Garden
• haldi: Ivory Garden
• sangeet: Udai Mahal Hall, Sitara Rooftop
• wedding ceremony: Jashn Palace Garden, Chand Baori
• reception: Udai Mahal Hall, Imperial Ballroom

Indoor vs Outdoor Options

• indoor: Udai Mahal Hall, Imperial Ballroom, Dialogue Rooms (1-5)
• outdoor: Jashn Palace Garden, Chand Baori, Ivory Garden, Udai Bagh, Sitara Rooftop, multiple terraces
• weather backup: multiple indoor options with large capacities ensure seamless backup for outdoor events

Separate Pre-Function Areas

Pre-function areas are available with Imperial Ballroom Terrace and Udai Mahal Terrace.

Sound & Light Restrictions

• outdoor events: restrictions may apply for late-night events (typically 11 PM/12 AM)
• indoor events: more flexibility with sound management
• recommendation: confirm specific time restrictions during booking as local regulations apply

Guest Rooms & Accommodation

Total Room Inventory

327 rooms & suites across 10 floors

Room Categories

Room size: 54 sq.m. (approximately 580 sq. ft.) for standard Fairmont Rooms

Early Check-In / Late Checkout Flexibility

• Standard check-in: 3:00 PM
• Standard check-out: 12:00 Noon
• Flexibility: available upon request with advance notice, subject to availability and potential charges

Room Block Discounts

Significant discounts are available for bulk room bookings. For 200+ room buyouts, negotiated rates apply. Wedding packages include preferential room rates.

Hospitality Desk / Wedding Concierge

Dedicated wedding sales manager and on-ground event coordinator are assigned to each wedding.

Lift Access & Proximity To Venues

Multiple elevators are available across the three interconnected wings:

• Surya Mahal (Sun Palace)
• Chandra Mahal (Moon Palace)
• Agni Mahal (Fire Palace)

Easy access is provided for elderly guests between rooms and venues.

Food & Beverage

Food Tasting Before Finalisation

Menu tasting sessions are arranged with the culinary team before final confirmation.

Per-Plate Cost

• Estimated range: ₹5,500 - ₹10,000 per person
• Varies based on: menu selection, season, event type, and customization

Custom Menus Available

Full customization is available:

• regional Indian cuisines (Rajasthani, Punjabi, South Indian, etc.)
• Jain menus (strict no root vegetables)
• vegan and vegetarian options
• international cuisines (Mediterranean, Italian, Asian, Continental)
• live counters and specialty stations

Live Counters & Specialty Stations

Available options include:

• chaat counters (with prior approval)
• fresh fruit stations
• live cooking theatres at Bahaar All-Day Dining
• customized specialty stations

Dining Venues:

• Bahaar - all-day dining (capacity: 250 guests indoor + outdoor)
• Dastaan - storytelling-themed dining with library and game corners
• Dahaad - palace bar with leopard-themed interiors
• multiple other bars and restaurants with Mediterranean, Southern Italian, Asian, and global cuisines

Alcohol Policy

• Hotel license: the property is licensed to serve alcohol
• Outside alcohol: not permitted
• Corkage: not applicable as outside liquor is not allowed
• Bar services: full-service bar with wines, spirits, and cocktails available

Outside Food Policy

Outside food and liquor are not permitted. Exceptions include live chaat counters and fresh fruit stations, which may be outsourced with prior hotel management approval.

Quantity Commitment Clauses

• Minimum guarantee (MG) applies for food and beverage
• Typically based on confirmed guest count
• Details to be confirmed during contract negotiation

Service Style

Multiple options are available:

• buffet service
• plated service
• family-style service
• live cooking stations
• dedicated veg & non-veg kitchen areas

Wedding Experience & Aesthetics

Backdrop & Mandap Flexibility

Highly flexible options include:

• stunning Aravalli Hills backdrop at multiple venues
• palatial Mughal-Rajput architecture provides regal setting
• Chand Baori stepwell offers unique mandap location
• multiple outdoor venues with mountain vistas
• handcrafted jharokhas, domes, and marble walkways

Décor Permissions

External decorators are allowed. Coordination with hotel team is required. Theme-based décor for all events is supported. The hotel provides technical support for rigging and installations.

Stage Size & Sightlines

• Excellent sightlines are available across all major venues
• Large stage areas in Udai Mahal Hall and Imperial Ballroom
• Chand Baori's amphitheatre design provides 360-degree viewing
• Custom stage sizes can be constructed per event requirements

Bridal Entry Options

Multiple options include:

• grand entrances through palace gates
• terrace-level entries with staircase descents
• garden pathway entries
• traditional royal carriage options (can be arranged)
• helipad available for dramatic aerial arrivals

Groom Baraat Movement Space

Excellent space is provided with:

• wide pathways and courtyards designed for grand baraats
• Jashn Palace Garden (21,000 sq. ft.) ideal for processions
• ample space for band, dancers, and traditional celebrations

Photo & Video-Friendly Lighting

Outstanding features include:

• natural lighting throughout the day in outdoor venues
• professional lighting infrastructure in indoor venues
• chandeliers and statement lighting in lobbies and ballrooms
• sunset views over Aravalli Hills perfect for golden hour shots
• multiple photogenic spots including marble walkways, courtyards, stepwell

Logistics & Operations

Parking Capacity & Valet Service

Ample parking is available:

• large outdoor parking area
• complimentary valet service available
• can accommodate 500+ vehicles for large events

Power Backup (DG sets)

100% power backup ensures uninterrupted power supply.

Vendor Access Timings

• Specific vendor access timings are enforced
• Coordination required through hotel event team
• Load-in/load-out schedules to be confirmed during planning

Green Room Availability

Bridal suites and green rooms are available for preparations.

Security & Crowd Control

Professional security includes:

• dedicated security team on property
• crowd management for large events
• entry/exit monitoring
• CCTV surveillance

Elevator Capacity During Peak Movement

Multiple high-capacity elevators across three wings ensure smooth guest movement.

Vendor Policies

Outside Vendors Allowed

Flexible policy permits:

• Decorators: allowed
• Photographers: allowed
• DJs: allowed
• Entertainment artists: allowed

Vendor Fee / Buyout Charges

• Vendor fees may apply for outside vendors
• Details to be confirmed during contract negotiation
• Hotel coordination required for all external vendors

Rigging Permissions

Rigging is allowed with proper coordination. Technical support is provided by hotel team. Safety protocols must be followed.

Rehearsal Time Availability

Rehearsal time can be scheduled with advance booking required, subject to venue availability.

Sound Limit Compliance

• Sound limits apply per local regulations
• Outdoor events: restrictions after 11 PM/12 AM
• Indoor venues: more flexibility with sound management

Cost Transparency

Per-Plate Cost Clarity

₹5,500 - ₹10,000 per person (varies by menu selection and customization)

Hotel Buyout Cost (2N/3D destination wedding)

For 400-500 guests (200-250 room buyout):

• Estimated cost: ₹3-5 crore + taxes
• Includes:
  • room accommodation (2 nights)
  • all meals (breakfast, lunch, hi-tea, gala dinners)
  • exclusive venue access
  • basic hospitality services

Cost varies based on:

• season (peak/off-peak)
• dates (auspicious dates command premium)
• room categories selected
• F&B selections
• customization requirements

Wedding Décor & Planning Cost

End-to-end planning by professional wedding planner:

Estimated: ₹60-70 lakhs (for 400-500 guests)

Includes:

• theme-based décor for all events
• DJ, sound & lighting
• special effects (SFX)
• local Rajasthani entertainment (folk dancers, musicians)
• bridal & groom entry concepts
• photography & videography coordination
• band & ceremonial arrangements
• logistics management

Total Wedding Package Estimates

Minimum Guarantee (MG)

• MG commitments apply for food, beverage, and room blocks
• Typically 80-90% of confirmed guest count
• Details finalized in contract

Taxes & Service Charges

• GST: applicable at prevailing rates (currently 18% on rooms, 5% on food)
• Service charges: typically 10%
• All taxes are additional to quoted prices

Hidden Costs To Clarify

Ask about:

• hall rental fees (if any)
• stage construction charges
• electricity charges for extended hours
• AC charges beyond standard hours
• additional venue setup fees
• overtime charges for staff

Cancellation & Date-Change Policy

• Advance payment typically non-refundable
• Date changes subject to availability and potential charges
• Specific terms to be confirmed in contract
• Force majeure clauses should be discussed

Payment Milestones

Typical structure (confirm with hotel):

• 25% at booking
• 25% at 6 months before wedding
• 25% at 3 months before wedding
• 25% at 1 month before wedding

Location & Accessibility

Address

Fairmont Udaipur Palace
Sisarma, Girwa, Udaipur, Rajasthan - 313031
GPS: 24.55521, 73.65081

Distance From Transportation Hubs

Traffic Patterns On Wedding Days

• Low traffic area: located on hilltop away from main city congestion
• Dedicated access road: Seesarma Road provides direct access
• Peak times: minimal traffic issues as property is on outskirts
• Baraat processions: ample space and clear roads for traditional processions

Nearby Medical Facilities

• GBH American Hospital: 9 km (15 minutes)
• Paras JK Hospital: 11 km (20 minutes)
• Multiple clinics in nearby Udaipur city
• Emergency services available at hotel

Local Transport Availability For Guests

Excellent options include:

• Hotel shuttle service: available (additional charges may apply)
• Taxi/cab services: readily available
• App-based cabs: Ola, Uber operational in Udaipur
• Private car rentals: can be arranged through hotel
• Airport transfers: hotel can coordinate

Nearby Attractions For Guests

• Lake Pichola (20 min)
• City Palace (25 min)
• Jag Mandir (25 min)
• Nathdwara Temple (1 hour)
• Eklingji Temple (30 min)
• City of Lakes cultural experiences

Accessibility Features

• Helipad: available for VIP arrivals
• Wheelchair accessible: 3 specially designed accessible Fairmont King Rooms
• Elevator access: throughout the property

Wedding Team & Execution Confidence

Dedicated Wedding Sales Manager

Professional wedding sales team is assigned from booking stage.

On-Ground Event Coordinator

Dedicated event coordinator is present throughout wedding events.

hotel experience with weddings

Extensive experience includes:

• purpose-built for destination weddings
• over 130,000 sq. ft. of event space designed for weddings
• Chand Baori stepwell specifically designed for wedding ceremonies
• multiple successful large-scale weddings executed
• Fairmont Hotels & Resorts global brand reputation (since 1907)

Prior Wedding References

Hotel can provide references from past weddings. Recent guest reviews mention 4-day family weddings. Recent positive reviews highlight hospitality excellence.

Emergency Handling Capability

Professional team includes:

• 24/7 management presence
• medical facilities on-call
• security team for immediate response
• clear escalation protocols

Clear Escalation Contacts

Management hierarchy:

• Wedding sales manager (primary contact)
• Event manager (on-ground)
• General Manager: Vishrut Gupta
• Department heads for specific requirements

Hotel Information

Hotel Rating

5-Star Luxury Resort

Contact Information

Main contact:

• Phone: +91 294 270 0000 / +91 0294 2700000
• Email: udaipur@fairmont.com

Reservations:

• Email: reservations.udaipur@fairmont.com
• Toll-free (International): +1 888 240 7773

For wedding inquiries:

• Contact hotel directly for dedicated wedding planner contact
• Wedding planners: multiple professional planners work with Fairmont (Megha Jindal, Neeraj Kamra, etc.)

Website: www.fairmont.com/udaipur

Property Highlights

• Built: recently opened (2024-2025)
• Property size: 100 acres (18 acres developed)
• Architecture: inspired by Mughal-Rajput palaces
• Location: hilltop property in Aravalli Hills
• Brand: Fairmont Hotels & Resorts (part of Accor Group)
• Special features:
  • one of Rajasthan's largest ballrooms
  • historic stepwell (Chand Baori)
  • infinity pool with Aravalli views
  • exclusive events pool with jacuzzi and amphitheatre
  • 7 bars and restaurants
  • Fairmont Spa
  • sports arena (Pickleball, Paddleball)
  • helipad for VIP arrivals

Pet Policy

Pets are not allowed.

Key Recommendations Before Booking

1. Schedule site visit: essential to see venues in person
2. Attend food tasting: critical for menu finalization
3. Review complete contract: pay special attention to cancellation, force majeure, and hidden costs clauses
4. Confirm vendor policies: get written confirmation on outside vendor permissions and fees
5. Clarify sound restrictions: understand exact timings for outdoor events
6. Room block strategy: negotiate rates early for bulk bookings
7. Check auspicious dates: premium pricing applies on popular wedding dates
8. Weather backup plans: confirm indoor venue availability for outdoor events
9. Request references: speak with couples who recently held weddings there
10. Wedding insurance: consider purchasing event insurance

Fairmont Udaipur palace - perfect for

• Large destination weddings (300-700 guests)
• Multi-day celebrations with diverse venue needs
• Couples seeking palatial, royal ambiance
• Events requiring modern luxury + traditional architecture
• Weddings needing both indoor and outdoor options
• Celebrations wanting mountain/nature backdrop (not lake view)
• Guests who value Fairmont's international hospitality standards